What Employers Need to Know
1. USCIS frequently updates its guidance regarding employment authorization.
Work authorizations are generally valid during the period of time when a TPS designation is active. In some cases, TPS holders’ work authorization may be valid beyond the period of the initial designation, and even after a termination has been announced. While an employee may have an expiration date listed on their Employment Authorization Document (EAD) or other documentation that they presented when they were hired, that individual could now be authorized to work for a period beyond that date, because the TPS designation has been extended or because USCIS has automatically extended the validity period during litigation, for example.
If the current expiration date has passed and the individual cannot demonstrate active work authorization, they are no longer eligible to work.
USCIS posts regular updates to its I-9 Central and E-Verify websites with updated guidance for TPS EADs to be used when completing employment verification. While these dates can be extended, they represent the current guidance for purposes of employment verification.
Employers who are not enrolled in E-Verify will not receive updates from the government. USCIS publishes extensions and new expiration dates regularly, often at the last minute. As a reminder, employees are allowed to work up to the date their work authorization expires, all else being equal.
2. It is the employer’s responsibility to verify their employees’ work authorization.
Employees do not have an affirmative legal obligation to notify their employers that their work permit has expired. Instead, it is the employer’s responsibility to track employees’ EAD expiration dates and verify that they can continue to work legally in the United States when those expiration dates approach.
The validity periods for some TPS work authorizations are regularly being extended beyond their initial expiration date. An employee may have submitted documentation with an expiration date that has passed. USCIS advises employers to check on the relevant USCIS webpages to see if the TPS designation for the relevant country has been extended and is still active.
USCIS is directing employers to reverify work authorization for TPS holders who presented EADs for TPS countries whose terminations are now in effect, including Haiti, Syria, and Yemen. Employers cannot continue to employ a person who does not provide proof of current employment authorization.
Selectively reverifying employees’ work authorization on a basis other than the expiration of their work authorization—like their country of origin or underlying immigration status—may also expose an employer to claims of unlawful discrimination.
Employers can check with their legal counsel for specific guidance for maintaining compliance with immigration and employment laws, including employment verification.
3. Preemptively terminating employment authorization may expose an employer to liability under federal law.
It is important to understand that an individual’s work authorization is valid up to the current expiration date, and that those dates are sometimes extended beyond the initial date that might be printed on an EAD or other document. Even in cases where a termination has been announced, individuals are authorized to work until the expiration date is reached or USCIS announces otherwise. Preemptively terminating employment simply because their work permit could become invalid in the future may expose an employer to liability for discrimination and wrongful termination and other consequences under federal law.
4. You may be able to help your employees move to a more secure status.
Individuals in the United States with temporary statuses may have a claim to a more secure status or be eligible for employer sponsorship. You can help employees determine what pathways may be available to them by offering legal assistance and arranging consultations with an attorney. See “How to Support Your Employees” below for more information.
5. Advocacy remains important.
Businesses that are impacted by the administration’s TPS terminations and other policy changes that restrict EADs should bring these concerns to their members of Congress and the administration. Congress has the ability to pass legislation that would secure work authorization and legal status for TPS holders and others with temporary statuses. It’s critical that legislators and the administration know the harms that these policy changes are causing to businesses and communities.